Organise complex information
Bring fragmented records into a consistent structure, with the fields, relationships and views your business needs.
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Bespoke Data Systems
Build a system that fits your information and the work you need to do.
We design databases and business applications for requirements that standard software does not serve well. Your people get an interface built for their tasks, with structured records, useful controls and AI where it adds value.
Discuss your requirementsWhat it can do
Make complex information practical to work with.
Import data intelligently
Use AI to help interpret documents and spreadsheets, classify information and identify gaps, with validation and review before it is relied on.
Work with data in plain English
Connect approved capabilities through the AI Control Layer so authorised assistants and users can search and work with the information.
Keep the application useful day to day
Give staff practical tools to add, edit, filter, compare and review records, with access appropriate to their role.
An example of how it could work
Make specialist information easier to manage and use
Product records, spreadsheets and technical documents are organised into a bespoke database. Staff can maintain the records and compare specifications in one application. AI assists with imports and unusual search requests, while source references and review controls help protect data quality.
Illustrative example, rather than a client case study.- Assess the sources and data quality
- Design consistent records and business rules
- Build the interface and import tools
- Connect approved capabilities to AI
Keeping the right controls in place
Structured software handles permissions, validation and business rules. AI-assisted imports and interpretations can be reviewed before they affect important records. We assess source quality and integration options before agreeing what can be automated reliably.
Data and securityDelivered and supported by ChatFox
ChatFox designs the data model, builds the application, prepares the information and connects the systems it needs. We deliver a working solution with guidance, documentation and ongoing support agreed around your team.
Our managed serviceWhen this can be a good fit
Useful when staff depend on spreadsheets and workarounds, information is difficult to interrogate or a specialist workflow does not fit an existing product. We assess whether adapting what you already have or building a focused new system is the better route.
A useful starting point
Show us the task, a representative sample of the information and the functionality your team depends on today.
For technical teams
A bespoke database and application layer combines structured records with AI-assisted ingestion, classification and retrieval. Data validation and review controls support reliable imports, and approved capabilities can be exposed through the ChatFox AI Control Layer using MCP.
Get in touch
Tell us what you need
your business to do better.
You don’t need a technical specification. Tell us about the process, problem or opportunity, and we’ll help define the right solution.